Let’s be real for a second. If you work in sales, you know the grind. You spend half your day actually selling—talking to prospects, negotiating deals, building relationships—and the other half? The other half is sucked into a black hole of repetitive admin work.
Typing the same follow-up email for the 50th time. Answering the same "How much does it cost?" objection on LinkedIn. Filling out CRM notes that all look identical. It’s exhausting, and frankly, it’s killing your commission.
I used to be stuck in this loop. I’d have a text file open on my desktop called "Drafts," and I’d frantically copy-paste snippets back and forth. It was messy, and I still ended up making typos.
Then I started using a text expander workflow, specifically focusing on the CopyGOAT chrome extension. It completely changed how I manage my pipeline. If you are looking for serious productivity tools to reclaim your time, stick around. I’m going to break down exactly how I (and many other sales pros) are saving 10+ hours every single week.
The "Copy-Paste" Trap vs. Smart Snipets
Most salespeople think they are fast typers. And sure, maybe you can hit 80 words per minute. But typing isn't the problem; thinking about what to type and formatting it is the problem.
Every time you switch tabs to find that perfect cold email template you wrote last month, you break your flow. In sales, flow is everything.
CopyGOAT fixes this by letting you create shortcuts (like /intro or /price) that instantly expand into full paragraphs, links, or even entire emails. It works right where you work—whether that’s in Gmail, Outlook, LinkedIn DMs, HubSpot, Salesforce, or Zoho.
5 Ways Sales Pros Use CopyGOAT to Crush Quotas
Here is the exact playbook on how to use CopyGOAT to automate the boring stuff so you can focus on closing deals.
1. The LinkedIn Outreach Machine
LinkedIn is a goldmine, but typing personalized connection requests is slow. With CopyGOAT, you can create a template that leaves space for variables. You type /li-connect, and boom—the message appears. You just fill in their name and a specific detail about their company.
It keeps your messages personal but removes the friction of typing the boilerplate text over and over.
2. Handling Objections Like a Pro
You know the objections. "It’s too expensive," "We’re using a competitor," "Call me next quarter."
Instead of freezing up or typing a weak response, you can have your best, battle-tested rebuttals ready to go. Type /obj-price and your perfectly crafted value proposition appears instantly. This ensures you are always putting your best foot forward, even on your worst days.
3. Lightning Fast Scheduling
How many times a day do you type, "Here is a link to my calendar, let me know what works for you"? probably a dozen times, right?
I set up a shortcut called /cal. As soon as I type it, my friendly scheduling message along with my Calendly link pops up. It saves maybe 15 seconds per email, but over a week? That’s massive.
4. CRM Updates That Actually Get Done
Sales managers love CRMs; salespeople hate them. Why? Because data entry is boring. But with the CopyGOAT chrome extension, you can create shortcuts for your common call notes.
For example, typing /vm could expand to: "Left voicemail. Followed up with an email. Set task to call back in 3 days." It makes keeping Salesforce or HubSpot updated effortless.
5. Cold Email Follow-ups
The money is in the follow-up. But writing fresh follow-ups is mentally draining. I use snippets like /bump1, /bump2, and /breakup to cycle through my follow-up sequences in seconds.
Why Not Just Use Other Tools?
There are other tools out there, sure. You might have heard of Text Blaze. It’s a big name in the space. However, many users find themselves looking for alternatives due to complexity or pricing structures.
If you are exploring different options, I highly recommend reading this detailed comparison: CopyGOAT Chrome Extension: The Ultimate Text Blaze Alternative for Productivity. It dives deep into why making the switch might be the best move for your workflow.
Advanced Tips for Power Users
Once you have the basics down, you can get fancy. CopyGOAT allows for dynamic variables. This means you can insert the current date automatically or use clipboard content within your snippet.
- Current Date: Great for contracts or time-sensitive offers.
- Clipboard Paste: Copy a prospect's name, type your shortcut, and have the name automatically inserted into the greeting.
Final Thoughts: Time is Money
In sales, time is literally money. Every minute you spend typing "Best regards" or hunting for a link is a minute you aren't selling. By integrating CopyGOAT into your browser workflow, you aren't just typing faster; you are thinking smarter.
It works seamlessly across almost all the tabs a salesperson lives in (Social media, Email, CRMs). Give it a try. Your carpal tunnel—and your wallet—will thank you.
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